||Salary: $72,413.56 - $88,018.88 annually
+ CalPERS Retirement
Final Filing Date: Tuesday, August 23, 2016 at 5:00 p.m.
Supplemental Application Required
The City of Cupertino is currently recruiting for an Asset Management Technician. Under general supervision, this position performs technical work in support of the City’s Asset Management system administration; including meeting with department personnel to discuss GIS product requests, such as maps and reports, analysis requests, workflow and software configuration modifications and implementations, and maintaining asset inventories and GIS databases; and performs related work as required. Receives general supervision from the GIS Program Manager. Exercises supervision over interns and volunteers to collect/update asset inventories in the field.
Class Characteristics: This is a single-position classification responsible for supporting the City’s GIS function and related deployments. Incumbents are expected to possess the ability to perform the full range of technical duties related to GIS, in addition to performing a variety of record keeping, research, and technical support activities. The work requires the frequent use of tact and judgment, knowledge of City-wide operations, and the ability to conduct independent projects. This class is distinguished from GIS Program Manager in that the latter has overall management responsibility for all planning projects and programs, functions, and activities of the GIS program and for developing, implementing, and interpreting divisional goals for this function.
Examples of Duties: Duties may include but are not limited to:
Assist public work managers in developing performance measures documented by software output.
Influence asset managing divisional budgets by leveraging asset condition data analysis and life cycle modeling.
Support staff assigned to asset management activities with data input, record management, and research system/workflow improvements.
Train and support system users.
Implements and supports information management systems, infrastructure, and technology.
Elicits and identifies business requirements using dialogs, document analysis, requirements workshops, site visits, business process mapping and use cases.
Assists in the validation of City-wide or asset-specific capital investment programs.
Performs routine audits of asset management activities to ensure adequate use and deployment of asset management practices.
Functions as a liaison between the Asset Management and GIS team for developing robust, efficient and scalable solutions to meet business requirements.
Participates in the structure development and implementation of the City’s Computerized Maintenance Management System (CMMS) and ensures the quality of the data captured for asset management purposes.
Supports the development, implementation and operation of asset management best practices and assist in the development of improvement plans.
Coordinates the asset management data collection and ensures its quality and adequacy for asset management processes and analysis.
Compiles and enters data into databases, including scanning, data conversion, and digitizing maps.
Performs City research activities to identify, acquire, and integrate data; maintains and updates the City’s information catalogue.
Develops documentation and quality control procedures, standards, and metadata; reviews new and existing data for accuracy, quality, and completeness.
Acts as point of contact for the day-to-day operations of the asset management program; troubleshoots system problems; responds to and resolves inquiries and complaints and escalates problems or issues as needed.
Represents the District to consultants and vendors.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of Asset Management administration.
Performs related duties as assigned.
Technology, hardware and software, and current applications related to Asset Management systems.
Applicable Federal, State, and local laws, codes, and requirements and related reports.
Asset management principles, practices, and applications with specific emphasis on city assets.
Organization and quality management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of asset management programs.
Principles and practices of asset management program budget development and administration, contract administration, and sound financial management policies and procedures.
Practices of researching asset management issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.
Computer software applications, such as Cityworks, Cartograph, Hansen, GIS, and other specialized software and databases.
Researching and reporting methods, techniques, and procedures.
Methods and techniques of effective technical report preparation and presentation.
Record keeping principles and procedures.
Modern office practices, methods, and computer equipment and applications related to the work.
English usage, grammar, spelling, vocabulary, and punctuation.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Administer complex, technical, and sensitive asset management programs in an independent and cooperative manner.
Analyze complex, multi-dimensional asset management data.
Conduct complex asset management research, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Establish and maintain a variety of asset management filing, record keeping, and tracking systems.
Organize and prioritize a variety of asset management programs, projects, and multiple tasks in an effective and timely manner.
Conduct routine research projects, evaluate alternatives, and make sound recommendations.
Interpret, apply and explain technical materials to non-technical users.
Establish and maintain a variety of filing, record keeping, and tracking systems.
Make sound decisions within established policy and procedural guidelines.
Organize own work, set priorities, and meet critical time deadlines.
Operate modern office equipment including computer equipment and specialized software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to an Associate’s degree from an accredited college or university with major coursework in business administration, engineering, geographic information science, or related field and two (2) years of asset management experience ideally in the public sector.
Licenses and Certifications: Possession of, or ability to obtain an appropriate, valid California driver license.
Physical Demands: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment.
Environmental Elements: Employees work in an office environment with moderate levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
The Selection Procedure
Applicants must complete an official City of Cupertino application and supplemental application and return it to Human Resources or apply online at www.calopps.org. Final Filing Date: Tuesday, August 2, 2016 at 5:00 p.m. Failure to complete the supplemental application will disqualify the applicant from the recruitment process. Applications will be screened according to the qualifications outlined in this job announcement. Applicants possessing the most desirable qualifications will be invited to continue in the selection process, which may include a written examination and/or panel interview. An eligible list will be established as a result of this process and will remain in effect for 3 months from the date established. The City of Cupertino is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religion, color, sex (including gender and pregnancy), sexual orientation (including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship status, uniformed service member status, marital status, age, medical condition, genetic characteristics, and physical or mental disability. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Cupertino Human Resources upon submittal of application. Documentation of the need for accommodation must accompany the request.
About the City
The City of Cupertino (population 60,000) is located against the foothills of the Santa Cruz Mountains at the west end of the world famous Silicon Valley. Rich in diversity, Cupertino is committed to becoming a model multicultural community for the 21st century. With one of the most diverse, technologically savvy, and nonpartisan populations in Northern California, Cupertino is quickly becoming a city that people like to talk about. Corporate headquarters blend with tree-shrouded residential neighborhoods that climb into the foothills of the Santa Cruz Mountain range. This is the backdrop for living and working in Cupertino, California. Cupertino is home to many well-known high-tech companies like Apple, and offers a dynamic and exciting business climate. Winner of numerous state and national awards for excellence, Cupertino public schools are widely acknowledged to be models of quality instruction. Cupertino is also home to De Anza College, recently named the best community college in California. Quality schools and proximity to high-tech jobs and beautiful open spaces make Cupertino a desirable location for a highly educated and culturally diverse population.
Excellent supplemental Benefit package includes:
• CalPERS Retirement:
o New employees to Cupertino hired after 12/29/12 with prior CalPERS (or reciprocal agency) service– 2.0% @ 60, City pays .75% of employee contribution and employee pays remaining 6.25%.
o New employees with no prior CalPERS service or a break in CalPERS service of 6 months or more -– 2.0% @ 62 employee required by law to pay 50% of the Normal Cost which currently equates to 6.25%.
• Choice of health insurance, portion of premium paid by the City.
• Monthly contribution of $163.00 per month into a Health Reimbursement Arrangement account.
• Fully paid life and long-term disability insurance.
• Partially paid vision and dental insurance.
• Fully paid Employee Assistance Program.
• Educational reimbursement up to $1,200 for approved coursework.
• 12 holidays plus 20 hours of floating holidays annually.
• 8 hours of sick leave per month.
• 10 to 22 days of vacation annually.
• Cupertino Sports Center membership.
• $400 credit which can be used to pay for recreation activities and programs.
City employment applications may be obtained from the City of Cupertino Human Resources, 10300 Torre Ave., Cupertino, CA, by calling (408) 777-3227, or by visiting our website at www.cupertino.org. To apply online, visit www.calopps.org. Completed City employment applications and supporting materials must be received by the City’s Human Resources no later than the final filing date. Postmarks or late applications will not be accepted. Applications received through fax transmission by the final filing date are acceptable only on the condition that the original application is received no later than by 5 p.m. one week following the closing date. Applications must be filled out completely. Failure to list work experience or stating “See Resume” in the employment history section of the application will be considered an incomplete application and subject to rejection. Resumes may be attached separately. Appointment to this position is contingent upon passing a pre-employment physical paid for by the City, a pre-employment fingerprinted criminal history records check and the ability to provide verification of authorization to work in the United States. The City of Cupertino is AN EQUAL OPPORTUNITY EMPLOYER
The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.
A completed supplemental application must be submitted along with a completed City of Cupertino Employment Application to be considered for the Asset Management Technician position.
Please provide a response to each question. Please limit your response to 3 pages total.
Please describe your local government asset infrastructure experience (include length of time): creating and maintaining such infrastructure (i.e storm drain, street sign, trees, irrigation etc); what types of asset infrastructure have you worked with; what product(s) you used; and what Maintenance Management System (MMS) software(s) you have worked with in conjunction with GIS.
Please explain your experience (include length of time) with GIS and mapping?
What field experience (include length of time) do you have (i.e. irrigation, traffic signs, storm drain and trees)?
If we were to visit your current organization, what would we hear about your work style and collaboration skills?
Please explain why you are interested in working for the City of Cupertino. What specifically attracted you to this job opening?
List any other skills and experience you believe uniquely qualifies you for this position?